Integrated Management System (IMS) Manual
A clause-by-clause IMS manual template that unifies ISO 9001, ISO 14001 and ISO 45001 into a single coherent document. Download instantly and customise for your organisation.
Integrated Management System Manual
Editable integrated manual combining quality, environmental and OH&S requirements.
- 1 editable file · 1 Word
- Instant download after payment, plus an email copy of your links
- Single-organisation licence: use across all your sites and staff
- 90-day money-back guarantee
These files follow ISO 9001:2015 · ISO 14001:2015 · ISO 45001:2018. ISO 9001:2026 was published on 16 September 2026; certificates to the previous edition remain valid until 30 September 2029. ISO 14001:2026 was published on 15 April 2026; certificates to the previous edition remain valid until 30 April 2029. Transition guidance
The manual refers to an HSEQ Policy and Objectives document, which is not in this download. It comes with the IMS Complete HSEQ Toolkit, or you can use your existing policy.
See every file in the download (1)
- IMS ManualWord
What the IMS Complete HSEQ Toolkit adds
This product is the file set listed above. The live audit dashboard and the sample documents below come with the IMS Complete HSEQ Toolkit, which also contains everything in this product.
Try the live audit dashboard
The Excel audit checklist below is part of the IMS Complete HSEQ Toolkit, not of this product. Change an answer to see how it scores.
The full Excel checklist scores all 167 questions automatically, with charts, a root-cause chart and a readiness dashboard.
Preview sample documents
Sample pages from the IMS Complete HSEQ Toolkit, showing the structure and writing style.
Integrated (QHSE) Management System Manual
Section 1 extract — scope across ISO 9001:2015, ISO 14001:2015 and ISO 45001:2018
This manual describes one management system that meets the requirements of all three standards at once. Because they share the same high-level structure, we run a single set of processes rather than three separate systems.
How one system covers three disciplines
Each shared clause is implemented once and read through three lenses: product and service quality, environmental performance, and the health and safety of our people.
| Shared clause | Quality view | Environment view | OH&S view |
|---|---|---|---|
| 4 Context | Customer needs | Environmental conditions | Worker & site conditions |
| 6 Planning | Quality risks | Significant aspects | Significant hazards |
| 9 Evaluation | Process results | Impact monitoring | Incident & exposure data |
Where a standard adds its own requirement, such as life-cycle thinking or worker consultation, the manual flags it so nothing is missed.
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What is an IMS Manual?
An IMS manual is the top-level document that describes how your organisation's integrated management system operates. It combines your quality, environmental and health & safety management into a single coherent document, demonstrating to auditors and stakeholders that your systems work together rather than in isolation.
Rather than maintaining three separate manuals — one for quality, one for environment and one for occupational health and safety — an integrated manual presents a unified view of how these disciplines interact. This is especially valuable when your organisation is audited against multiple standards simultaneously, as auditors can trace every requirement through one document.
Manual Contents
Our IMS manual template is structured around the requirements of all three standards in a single document. The template includes:
- Organisation profile and scope of the IMS
- Integrated HSEQ policy section setting out the combined commitments (the policy itself is issued as a separate document)
- Description of the shared processes and their interactions (clause 4.4)
- Clause-by-clause compliance narrative (Clauses 4-10)
- Roles, responsibilities and authorities across all systems
- Worker consultation and participation (ISO 45001 clause 5.4)
- How compliance obligations and legal requirements are determined and evaluated
- Context analysis and interested parties (combined)
Why an Integrated Manual?
Organisations certified to more than one ISO management system standard benefit significantly from combining their documentation. Here are the key advantages:
- One document for auditors to review — multi-standard audits are increasingly common
- Demonstrates management commitment to all three standards equally
- Eliminates contradictions between separate manuals
- Clearer for staff who only need to follow one set of instructions
Maintaining separate manuals often leads to conflicting statements, duplicated effort and confusion among employees. An integrated manual helps resolve these issues and provides a single source of truth for your entire management system.